Auvergne-Rhône-Alpes

The problem of paper signatures

The Auvergne-Rhône-Alpes Region has successfully implemented its project to digitize attendance sheets for trainees. This initiative now facilitates the tracking of training programs and trainees funded by the Region. With the use of the digital attendance solution SoWeSign, administrative burdens related to paper-based attendance tracking have been significantly reduced.

Following a pilot phase that began in September 2023, the full deployment of the solution was completed in January 2024 across all training organizations funded by the Region. The SoWeSign solution is provided free of charge for all training programs and trainees funded by the Auvergne-Rhône-Alpes Region. This initiative marks a major step forward in modernizing administrative practices, optimizing both human and material resources.

The challenges of digital voting for the Auvergne-Rhône-Alpes region

The challenges of digital voting for the Auvergne-Rhône-Alpes region

The Auvergne-Rhône-Alpes region has launched an ambitious project for the dematerialization of enrolments to simplify administrative procedures and reduce the workload involved in checking enrolment forms. SoWeSign, the tool chosen for this project, will enable dematerialized enrolment, tracking of trainer and trainee attendance hours, absence management, and storage of supporting documents.

This project meets a number of objectives and challenges, notably data security, process transformation and the complete dematerialization of the enrolment chain. The Region faces a number of challenges in this project, such as ensuring the reliability of trainee hours reported, to prevent fraudulent enrolments, and reducing the administrative workload involved in trainee follow-up by both training organizations and Regional staff.

The advantages and gains of the project are numerous, notably the reliable automated calculation of hours completed and real-time visibility for training courses financed by the Region and the ESF. This project represents a major step forward in simplifying administrative procedures and modernizing training processes.

Project benefits and gains

  • Reliable automated calculation of hours worked by trainees and trainers.

  • Fast, secure data transfer between OFs and the Region

  • Storage of proof of attendance for inspections

  • Real-time visibility of training courses financed by the Region and the ESF

  • Possibility of subscribing to digital registration for training courses outside the region (OPCO, Pôle emploi...)

  • No more double entry for training organizations.

  • Developing interfaces between regional tools and SoWeSign

  • Safety audits

  • Pilot phases

  • SoWeSign supports pilot OFs

  • Deployment of the solution to all OFs co-financed by the Region